Privacy Policy

Effective Date: July 2026

At Franklin Oakes, we are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains what information we collect, how we use it, and your rights under UK data protection law.

Who We Are

Franklin Oakes is a specialist recruitment and executive search consultancy supporting organisations across the education, healthcare and care sectors.
For the purposes of UK data protection legislation, Franklin Oakes is the Data Controller of the personal information we collect.
If you have any questions about this Privacy Policy or how we handle your information, please contact:

Franklin Oakes
Email: info@franklinoakes.co.uk

What Information We Collect

Depending on how you interact with us, we may collect:

Candidates

Name and contact details
CV and employment history
Qualifications and professional registrations
Salary expectations
References (where appropriate)
Right to work information
Interview notes
Information you choose to share during the recruitment process

Clients

Name
Job title
Company details
Business contact information
Recruitment requirements
Correspondence relating to recruitment assignments

Website Visitors

When you visit our website, we may automatically collect:

IP address
Browser type
Device information
Pages visited
Cookies and website usage information

How We Use Your Information

We use personal information to:

Provide recruitment and executive search services
Match candidates with suitable opportunities
Communicate with candidates and clients
Verify qualifications and employment history where appropriate
Arrange interviews
Manage recruitment projects
Respond to enquiries
Improve our website and services
Meet our legal and regulatory obligations

We will only use your information where we have a lawful basis to do so.

Our Lawful Bases for Processing

Under UK GDPR, we process personal information on one or more of the following lawful bases:

Consent
Legitimate interests
Performance of a contract
Compliance with legal obligations

Sharing Your Information

We only share your information where necessary.

This may include:

Prospective employers
Clients engaging our recruitment services
Professional referees
Regulatory or legal authorities where required
Trusted third-party service providers who support our business

We never sell your personal information.

How Long We Keep Your Information

We only retain personal information for as long as necessary.
Typically:

Candidate records may be retained for up to 2 years from our last meaningful contact.
Client information will be retained in line with our contractual and legal obligations.

Where information is no longer required, it will be securely deleted.

Data Security

We take appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, misuse or disclosure.
Your Rights

Under UK GDPR you have the right to:

Access your personal information
Request correction of inaccurate information
Request deletion of your information where appropriate
Restrict processing
Object to certain processing activities
Request transfer of your information
Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the details above.

Our website may use cookies to improve your browsing experience and help us understand how visitors use our website.
You can manage or disable cookies through your browser settings.

Third-Party Websites
Our website may contain links to external websites. We are not responsible for the privacy practices or content of those websites.

Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated effective date.

Contact Us
If you have any questions about this Privacy Policy or how we handle your personal information, please contact:

Franklin Oakes
Email: info@franklinoakes.co.uk
If you are unhappy with how your information has been handled, you also have the right to lodge a complaint with the Information Commissioner's Office (ICO).